In-Person Notarization
Certified Copy for Immigration:
What You Need for Canada Applications
If you're applying for permanent residency, study permit, work visa, or Canadian citizenship, chances are you’ll be required to submit certified true copies of your personal documents.
This page walks you through what documents are needed, why they're important, and how to get them certified — online or in-person — with Notarize Vaughan.
Why Does IRCC Request Certified True Copies?
When dealing with Immigration, Refugees and Citizenship Canada (IRCC) or immigration lawyers, you may be required to submit official supporting documents. In many cases, sending original documents is not allowed — or too risky.
Instead, certified true copies are accepted as legally valid because:
- They prove the document is
real and unchanged
- They’re accepted by
Canadian immigration authorities
They
protect your original from being lost or damaged
Common Immigration Documents That Require Certification
At Notarize Vaughan, we frequently notarize and certify the following documents for immigration clients:
| Document | Purpose |
|---|---|
| Passport Copy | Identity verification |
| PR Card Copy | Renewal, sponsorship, or status proof |
| Birth Certificate | Family sponsorship or dependent proof |
| Marriage Certificate | Spousal sponsorship |
| Diplomas / Transcripts | Express Entry, study permits |
| Police Clearance Certificate | Background checks |
| Employment Letters | Proof of work experience or history |
Who Can Certify Immigration Copies in Ontario?
IRCC and immigration professionals accept certified copies only when completed by authorized individuals, including:
- Licensed notary publics
- Commissioners of Oaths (in limited scenarios)
- Canadian lawyers and Paralegals in good standing
At Notarize Vaughan, our team includes licensed Ontario notaries whose work is fully recognized by IRCC, Canadian embassies, and immigration lawyers.
In-Person vs. Online Certification – Choose What Works for You
- Set an appoinment and Visit our office at 60 Disera Dr, Thornhill, ON
- Bring your original documents and valid ID — we’ll complete the certification while you wait.
Online Notarization (Remote)
Can’t visit in person? Book a live video session.
Before session:
- Upload your scanned documents
During the session:
- Present your ID and original documents on camera
- Receive your certified digital copies by
email (PDF format)
Both options are legally accepted for immigration purposes.
Pricing for Certified Copy Services in Vaughan
Service
First certified document
Additional documents (same session)
Certified digital PDF copy
No hidden charges.
Fee
$29.99
$19.99 each
Free with an online session
Accepted by All Canadian Immigration Streams
Our certified copies are valid for all major immigration programs, including:
- Express Entry
- Spousal Sponsorship
- Study Permits
- Work Permits
- Canadian Citizenship
- Provincial Nominee Program (PNP)
- Labour Market Impact Assessment (LMIA)
- Super Visa and Visitor Visa applications
Related Pages You Might Find Useful
- How to Get a Certified Copy in Vaughan
- What Is a Certified True Copy?
- Affidavit Notarization in Vaughan
- Statutory Declaration Notarization
Need Certified Copies for Your Immigration File?
We’re trusted by immigration lawyers and consultants across Ontario. Whether in-person or online, we’ll ensure your certified copies meet IRCC standards.
Call us at 647-371-1062
Visit us at: 60 Disera Dr, Thornhill, ON